Project Support Coordinator, Design & Construction

The University of Iowa Facilities Management, Design & Construction is seeking a Project Support Coordinator. This position works with design project managers and construction managers on all aspects of project management for capital and non-capital projects. This position assists with planning, coordination and oversight of various aspects of repair, remodel and capital improvement projects; prepares written documents, and oversees coordination for the review of specifications and drawings for these various projects. This position collaborates with the project management staff in their oversight of this type of work as performed by architects, engineers, contractors, and ve ndors; and assists with the coordination of capital improvement projects under the department's purview.

This position is eligible for a combination of on-campus and remote work. Remote work must be performed at a location within the state of Iowa and comply with the .

Duties to Include:

• Utilizes the UI consultant and construction standard agreements, professional services procurement procedures, general contractor procurement procedures, and project management control processes to assist project managers with contract awards.
• Maintains accurate project files, project data, project manuals, warranty documents, and contract documents. Responsible for generating and maintaining Build UI updates to various tracking metrics such as reconciled budgets, project information lists, and other data on various projects.
• Coordinates multiple tasks and prioritization of activities. Provides honest, clear, and timely feedback. Demonstrates good listening and reasoning skills.
• Distributes information schedules, work plans, and various other informational databases to project team members and stakeholders.

Location: University Services Building (USB)

Schedule: Monday-Friday, 8am-4:30pm

About Facilities Management Design & Construction:

Design & Construction leads a comprehensive and cooperative approach to design and construction excellence in creating a campus that is consistent with the University of Iowa’s status as one of the nation’s leading academic/research institutions. We support the University’s mission to educate, provide community service and encourage environmental sustainability. Design & Construction takes an integrated and sustainable approach to the long-term planning and management of the University of Iowa’s land, buildings, and historic resources.

Required Qualifications:

• Bachelor's degree or an equivalent combination of education and experience.
• Professional experience (typically 6 months-1year) of related administrative experience.
• Experience in an institutional or other complex customer environment.
• Excellent written and verbal communication skills.
• Understanding of design and construction industry, including terms and procedures.
• Experience administratively supporting multiple individuals in a fast-paced, multi-task environment.
• Working proficiency in computer software applications, including Microsoft Office programs.
• Professional experience working effectively with individuals from a variety of backgrounds and perspectives.

Desired Qualifications:

• Six months - 3 years of experience in the design and construction industry, including experience understanding contracts and/or project manual specifications.
• Experience working with Architectural and Engineering documents.
• Experience in a higher education facilities management or complex institutional organization.
• Experience with the following applications: SharePoint, Bluebeam and/or Adobe.

 

For additional questions, please contact Andy Brus at or 319-467-1454.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.